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UIDP Virtual Conference Services

As a member benefit, UIDP offers member organizations limited access to our UIDP virtual event and networking platform. This is an ideal platform for multi-day events with concurrent sessions, industry advisory board days, industry-university consortia meetings, workshops with multiple presenters, virtual industry visits to university campuses, etc. See the features, benefits, and fee structure below. Email info@uidp.net for a consultation to discuss your event or to set up a demo today.

Our conference platform is suited to small group discussions, real-time interactive Q&A, virtual networking, and much more. The host is responsible for agenda development, registration, and speaker management.

Consider any combination of the following session formats for your next virtual conference:

  • Panel discussion: Up to 8 panelists (plus a UIDP staff member and a moderator);
  • Solo presentation with interactive Q&A, with ability to bring participants “on stage” with presenter;
  • Moderated keynote;
  • Breakout sessions, including small group discussion (up to three simultaneous sessions);
  • Table topic facilitated discussions;
  • Networking breaks and happy hours; and
  • “Speed Dating” sessions designed to move participants to different tables at designated times.

UIDP offers a free version of this service for virtual workshops; please see details.

Sample UIDP Networking Event floor plan simulates a reception area. You can "see" attendees across the room, select a seat and start a conversation.

UIDPConnect was the best forum I’ve attended for virtual networking.”

 

–Participant feedback, UIDPConnect 2020

UIDP Virtual Conference Package

BENEFITS• Up to 500 people per event
• Up to 6 people per table for networking
• Up to 8 speakers
• Presentation recording (up to 40G)
• Whiteboard during networking time
• 5 hours per event block
• Up to 8 hours per conference day total event time
MARKETING FEATURES• Up to 10 sponsor banners
• Exit page customization
• One marketing email to the UIDP community, if requested
• Attendee list post-event, including log-in emails (within two business days)
• Presentation recording (within two business days)
INCLUDED UIDP SET-UP AND SUPPORT SERVICESUp to 8 hours per conference day for platform setup, if needed, for content customization. Any content including host logos, sponsor logos, publications, videos or any other items expected to appear in the virtual event space must be provided one week in advance of the event.
Up to 1 hour for a practice session to be held one to two weeks in advance of the workshop/event, to convey to host staff a basic knowledge of the platform and controls and to demonstrate the platform to event presenters. UIDP will host demonstrations and practice sessions for presenters at an additional charge (see hourly rate below).
Day of Event Support includes 2 UIDP staff members for up to 10 hours each day (one hour before, during, and one hour after the event). UIDP staff will monitor sessions and provide guidance to attendees. Tech support for participant A/V is provided by the platform (UIDP offers no guarantee for individual users on the platform).

Virtual Conference Features & Fees

BASIC PACKAGE
$2,500/DAY
• Event Pre-Planning and Setup
• 1 Pre-Event Practice Session
• Up to 8 Hours Event Program Time
• Up to 10 hours x 2 UIDP Staff Support (day of event)
• Post-Event Attendance Report
• Event Recording
• 1 Marketing email to UIDP Community
CUSTOM VIRTUAL CONFERENCE PACKAGE
$3,000/DAY
• Event Pre-Planning and Setup
• 2 Pre-Event Practice Session
• Up to 8 Hours Event Program Time
• Up to 10 hours x 2 UIDP Staff Support (day of event)
• Post-Event Attendance Report
• Event Recording
• 4 Hours Custom Marketing Services
CUSTOM SERVICE RATES
(PACKAGE ADD-ONS)
Additional staff: $75/ hour (minimum of 2 hours/$150)
Additional 1-hour host/speaker practice session: $150
Marketing Services: $75 per hour (minimum of 4 hours/$300)

Email info@uidp.net for a consultation to discuss your event or to set up a demo today.

Looking for UIDP’s virtual networking service for members only? Learn more.